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6 Tips About How To Source Passive Candidates

If you are a recruiter or works in the staffing industry, I’m sure you know that passive candidates are usually the best candidates. But passive recruiting is often easier said than done. You’ll have[...]

November 13, 2018

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How to Uncover Company Culture (and Make Better Placements)

We in the staffing industry have spent a fair amount of time analyzing the best approaches to determining a fit between our talent and clients. Matching candidates to company cultures is an essential technique in modern hiring models. And it requires thoughtful introspection, examination and formulating questions that will enlighten candidates, hiring managers, and recruiters in the process.

Learning What Candidates Value

The best recruitment methods seek to gain an understanding of the candidate’s personality with an open mind, determine his or her integrity, and figure out if the person is disruptive or conducive. We offered some creative examples of culture-based interview questions in an April 2015 article on the subject:

  • What are the characteristics exhibited by the best boss you’ve ever had -- or wished that you have had?
  • What are the positive aspects of your current job and work environment, or the last position you held before coming to this interview?
  • What are three to five expectations you have of senior leaders in a successful and highly engaged organization?
  • When you work with a team, describe the role you are most likely to play on the team.
  • Tell us about an occasion when you delighted a customer, either an internal or an external customer.
  • Describe a situation when you had to work alone and then when you had to work on a team? How did you accomplish your tasks in each situation? Which was easier? Why?

A year later, we suggested even bolder strategies, such as exploring the nature of a candidate’s hobbies, which sparked a healthy and fascinating debate on LinkedIn. Yet, for all the pearls of wisdom and best practices, how deeply do we delve into the client’s culture? Do we conduct the same interviews with client staff, with the same intensity? Or do we merely assume that the burden of successful placements falls on the talent? I believe that the integration between contingent workers and client organizations should be a two-way street. Otherwise, how can we ensure that the assignment will be a mutually rewarding experience – or even completed?

In an article for Glassdoor, Emily Moore offered a list of questions that applicants should ask hiring managers to uncover all the attributes of their employment brands and company values. It’s a thoughtful and insightful piece. So why shouldn’t independent recruiters perform the same due diligence to uncover their clients’ company cultures before recruiting?

Playing Detective to Crack the Culture Case

Odds are, if we ask client executives about their corporate culture outright, we’re likely to hear a canned answer, excerpts from a mission statement or a recitation of what they think we want to hear. Moore hits the nail on the head when she recommends asking specific questions instead. “There are a number of questions you can ask during an interview that, while seeming fairly straightforward on the surface, can help uncover deeper intel about the inner workings of a company,” she writes. With a little modification, independent recruiters have the same opportunity to “interview” hiring managers and learn much more in the process.

Questions to Ask and What They Reveal

  • How long have you been with the company? For established organizations, high turnover could indicate low pay, long hours, lack of development or advancement opportunities, poor management, hostile working conditions or more. Determining average employee tenure is a great gauge. An even better question could be: “On average, how many contingent workers completed their assignments or received extensions?”
  • What was the last major accomplishment celebrated? The response will provide a glimpse into employee recognition and appreciation. Even in a contingent assignment or contract project, talent want to know that their work is important to the client, and that their contributions will be acknowledged. The answer also indicates the level of team orientation, socialization and shared values. However, the lack of celebration isn’t necessarily a deal-breaker. This sort of hands-off, autonomous, low-key company culture could be appealing to a different type of worker.
  • What is the dress code? This would constitute a standard logistical question to help prepare candidates for their first day on the job. However, it can tell us a lot more. Really casual company cultures may also have some unorthodox perks, such as nap areas, massage rooms, free beer and more. And that sort of office may not appeal to every worker. Some talent prefer a strictly professional and structured setting, in which more formal attire would be the norm.
  • What was the department’s biggest challenge last year, and what lessons were learned? Moore explains that the answer could prove useful in illustrating accountability and politics. Responses will impart a sense of how decisions are made and conflicts resolved. Moore cites career strategist Mary Grace Gardner, who points out that the answers can reveal “whether or not the company blames processes or people when something goes wrong. The former indicates that they are a continuous learning organization and the latter may be a sign of a blame culture. Listen to who or what gets blamed for the failure and if they have taken steps to learn from it.”
  • How much time does the department manager spend with the team? Although contingent talent are employees of their staffing companies, they remain vital contributors to client projects. Actively engaged hiring managers usually embody cultures that seek thought diversity, listen to workers, promote collaboration and support innovation. In these organizations, contingent talent will likely be grouped with internal employees on projects, and have a lot of input. On the flip side, if you learn that client managers work 80-hour weeks and never take days off, the culture will be extremely focused on facetime and long hours.
  • How is success measured? This question is incredibly important for contingent work arrangements. Recruiters must understand the expectations of the role, the metrics used to track performance, how high the bar is set for talent, what skills will be needed upfront, the timeframe for delivery and more.
  • Does the company give back to the community? For Millennials, corporate social responsibility is a huge factor that influences their view of an employment brand. Businesses that practice and endorse sustainability, community activities, volunteering and philanthropy will be most attractive. Other talent view these issues as distractions or irrelevant to work. Regardless, it’s critical for contingent workforce leaders to understand their clients’ values intimately, which increases the likelihood of perfect placements.

Company culture is becoming a much bigger concern for talent, contingent workforce program managers and their staffing partners. They must integrate with their clients’ cultures, assimilate others into the shared culture, and promote values that engage the right candidates. The more we know about our workers and our clients, the greater our chances of repeatable, consistent and measurable success.

Editor's Note: This article is an excerpt from a longer piece we published last April. See the full post here.

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